Export formats
PDF, DOCX, PNG, SVG
PDF for print, DOCX for editing, PNG/SVG for web and logo work
Free tool
Create editable, print‑ready letterhead in minutes
Build stationery that prints reliably and edits easily. Choose an industry starter layout, add your logo, brand colors and contact block, then export a print-ready PDF or an editable DOCX for Word or Google Docs. Print presets include common paper sizes, bleed, and CMYK-friendly guidance.
Print presets
A4 & US Letter
Includes margin and bleed guidance for standard print workflows
Editable fields
Logo, colors, fonts, contact blocks
Keep layouts consistent while allowing local edits
Fast setup
How the tool works
Start with a starter layout or a blank canvas, upload or paste your logo (SVG recommended), set your brand colors and fonts, and fill contact fields. Choose paper size and print presets, then export both a print-ready PDF and an editable DOCX for final text edits or mail-merge.
- Pick an industry starter layout to get layout and content guidance.
- Import SVG or high-resolution PNG logos; the tool suggests safe areas and scale.
- Switch between A4 and US Letter—automatic margin and bleed adjustments.
- Export both print-ready PDF (CMYK-friendly) and DOCX for Word/Google Docs editing.
Templates tuned to common needs
Starter layouts and prompt examples
Choose a starter layout tailored to your use case, then refine fields and exports. Examples below map to ready-to-use prompts you can apply immediately.
Minimalist corporate
A4 portrait with top-left logo and bottom-right address block — serif headings, sans body.
- Prompt summary: A4 portrait, top-left logo, primary color #0A47A1, serif heading, 12pt body text.
- Exports: PDF (4mm bleed) and DOCX for internal edits.
Law firm formal
US Letter with centered firm name and registration line, subdued grayscale option for black‑and‑white printing.
- Prompt summary: US Letter, centered header, contact block in footer, 3mm margin for binding.
- Tip: Enable grayscale preset for legal copies and filing.
Creative agency
Landscape proposals with a large color panel and playful display fonts for headers.
- Prompt summary: Landscape layout, left-side color panel, transparent PNG export for web preview.
- Tip: Use vector logo (SVG) for crisp scaled graphics.
Nonprofit donor letterhead
Donor-friendly layout with donation callout and accessible color contrast.
- Prompt summary: A4, donation callout box, sample salutation and signature line, DOCX for mail-merge.
- Tip: Keep contrast and font size accessible for print distribution.
Bilingual letterhead
Mirrored contact blocks and language indicators to preserve layout integrity.
- Prompt summary: Dual-language layout with mirrored contact blocks and adjusted line spacing.
- Tip: Export DOCX to let local editors adjust translations without reflowing design.
Avoid printing mistakes
Print-ready guidance
A few checks prevent common printing issues: respect safe areas, supply high-resolution logos, and use CMYK-aware PDFs for professional print shops.
- Margins & bleed: default 3–4 mm bleed for edge-to-edge printing and minimum 3 mm margins for binding.
- Resolution: set raster exports to 300 DPI; use SVG for logos where possible.
- Color: design in RGB for digital proofing but export final PDFs with CMYK-safe colors for press.
- Fonts: choose system-safe or embedded fonts in DOCX and outline fonts in PDF when required by printer.
Flexible file outputs
Export formats & workflows
Export files that fit standard office and print workflows. Use DOCX for internal edits and mail-merge; use PDF for print or client delivery. PNG and SVG are provided for digital previews and logo work.
- DOCX: editable text, compatible with Microsoft Word and Google Docs.
- PDF: print-ready with bleed and embedded fonts when required.
- PNG/SVG: web previews and vector logos for designer workflows.
- Printer handoff: include a PDF with crop marks, bleed, and a note about color profile.
Built for everyday business needs
Who this is for
The tool serves small business owners, freelancers, nonprofit admins, office managers, legal professionals, and marketing teams who need consistent, on-brand stationery without a designer.
- Small business owners wanting consistent client communications.
- Freelancers preparing proposals and invoices that match their brand.
- Nonprofit teams creating donor letters with accessible color choices.
- Office managers standardizing internal correspondence templates.
- Legal and professional services producing formal, compliant letterhead.
FAQ
What file formats can I download and which one should I use for printing?
You can download PDF (print-ready), DOCX (editable for Word/Google Docs), PNG (web preview), and SVG (vector logo). For printing, use the PDF export with bleed and crop marks — printers typically prefer a CMYK PDF. Use DOCX when you need to edit text or run a mail‑merge before creating a final PDF.
How do I ensure my letterhead prints at the correct margins and bleed?
Choose A4 or US Letter in the tool, enable the built-in bleed (3–4 mm recommended), and keep important text inside the safe area (at least 3 mm from the trim). Export the PDF with crop marks and provide your printer with the file and a note about paper size and color profile.
Can I edit the exported letterhead in Microsoft Word or Google Docs?
Yes. The DOCX export is editable in Microsoft Word and can be opened in Google Docs. DOCX preserves text blocks, contact fields, and most layout elements; complex vector shapes are provided as images where necessary. After edits, export a new PDF for print.
What information is typically required on a professional letterhead for my industry?
Common elements are company or organization name, address, phone, email, website, and registration or license lines where applicable (often required for legal and professional services). Use the industry starter layouts to see recommended placements and optional fields for your sector.
How do I prepare my logo so it prints sharply on the letterhead?
Upload an SVG for best results. If you only have a raster image, provide a high-resolution PNG at 300 DPI. Keep the logo inside the tool’s suggested safe area and scale it to the recommended width (for example, 30–40 mm on A4). Include a monochrome or inverted version for contrast checks.
Is there a version optimized for both A4 and US Letter sizes?
Yes. The tool offers both A4 and US Letter presets and includes guided adjustments to adapt spacing and margins so a single design can be exported in both sizes without manual reflow.
Can I create a bilingual or localized letterhead and keep layout integrity?
You can. Use the bilingual starter layout to mirror contact blocks and adjust line spacing. Export an editable DOCX so translators can modify text without changing the overall design. Test both language versions at print size to confirm line breaks and spacing.
Are the templates free to use for commercial correspondence?
Templates created and exported with this tool are free to download and use in commercial communications. Check the site terms if you have concerns about branding or distribution rights for specific assets you upload.
How do I check color contrast and accessibility for printed stationery?
Use the tool’s color-contrast guidance when choosing text and background colors. For print, ensure adequate contrast and test a printed proof. Keep type sizes reasonably large for legibility (12 pt body recommended) and avoid low-contrast color combinations for critical contact information.
What steps should I follow to add the letterhead to a mail-merge?
Export the letterhead as DOCX, keep placeholders for recipient fields (name, address, salutation), and open the DOCX in Word. Use Word’s mail-merge feature with your data source (CSV or Excel). After merging, save the merged documents as a final PDF for printing or distribution.
Related pages
- PricingCompare plans for additional features and team seats.
- BlogTips on stationery design, color, and print best practices.
- AboutLearn more about the platform and its approach to brand consistency.
- Template comparisonSee differences between starter layouts and export options.
- Industry templatesBrowse letterhead examples by industry and use case.