Supported inputs
Audio, transcripts, captions, chat logs
MP3, WAV, VTT, TXT and pasted transcripts from Zoom/Meet/Teams
Free tool · No signup required
Generate Clear Meeting Minutes Instantly.
Paste a transcript or upload recorded audio to create speaker-aware summaries, decision logs, and action-item lists. Pick a template (executive summary, bullet minutes, or follow-up email) and export in one click.
Output formats
Executive brief, bullet minutes, action list
Ready to copy, download, or paste into email/Slack
Fast, no-friction workflow
How the generator works
Choose an input (paste transcript or upload a recording), select an output template, and let the generator extract decisions, action items, and highlights. The UX is built for quick review: edit inline, then copy or download the finalized minutes.
- Paste transcript text or upload MP3/WAV files (drag & drop supported)
- Choose output type: Executive summary, Bullet minutes, Action-item list, or Follow-up email
- Review speaker labels, add owners or due dates, then export
Accepted sources
What you can upload
The generator accepts common recorded meeting and transcript formats so you can use minutes from Zoom, Google Meet, Microsoft Teams, Slack exports, or any manual transcript.
- Recorded audio: MP3, WAV
- Transcripts & captions: TXT, VTT
- Pasted chat logs, interview transcripts, or live captions
Use or adapt these prompts
Prompt templates (copy-ready)
Select a prompt template to shape output tone and length. Each template includes an example prompt you can paste alongside your transcript or audio-derived text.
Executive summary (1 paragraph)
Summarize decisions and outcomes in a single paragraph for busy stakeholders.
- Example prompt: “Summarize this meeting in one paragraph emphasizing decisions and outcomes.”
- Use when you need a concise record for leadership updates
Bullet minutes + timecodes
Produce 6–8 bullets labeled Decision, Action, or Note with optional timecodes.
- Example prompt: “Convert this transcript into 6–8 bullet points with optional timecodes and label each bullet as Decision, Action, or Note.”
- Good for team distribution and meeting archives
Action-item extraction
Extract each action item, quoted owner when available, suggested due date as ‘TBD’ if unspecified, and a one-line next step.
- Example prompt: “List every action item, specify owner if mentioned, suggest ‘TBD’ when no date, and add one next step per item.”
- Helps prevent missed tasks and unclear ownership
Follow-up email draft
Write a short follow-up email listing decisions, action items, and deadlines.
- Example prompt: “Write a short follow-up email to attendees that lists decisions, assigned action items, and deadlines in bullet form.”
- Save time sending clear next steps after the call
Speaker-separated cleanup
Turn raw transcripts into clean, speaker-labelled paragraphs and remove filler wording.
- Example prompt: “Clean and format this raw transcript into speaker-labelled paragraphs and remove filler words.”
- Useful for interview records and compliance-friendly notes
Executive highlights (3 items)
3-item list: impact, decision, ask — perfect for briefings.
- Example prompt: “Produce a 3-item highlights list (impact, decision, ask) suitable for senior stakeholders.”
- Designed for C-suite or stakeholder summaries
One-click outputs
Export, templates & sharing
After generating minutes you can copy to clipboard, download as plain text, or paste into your email and Slack templates. Built-in follow-up templates make drafting confirmation notes or standups faster.
- Copy, Download (.txt) or paste-ready output for Slack/email
- Pre-written follow-up email and Slack post templates
- Editable minutes to add owners, deadlines, or context before sharing
Tips from meeting owners
Best practices for accurate minutes
A few simple steps improve extraction accuracy and save follow-up time.
- When pasting, include speaker labels (e.g., “Alice:”). If unavailable, run speaker-cleanup after generation.
- For audio uploads, use meeting recordings with clear voices and minimal background noise.
- At the start of meetings, state names and roles to preserve speaker attribution.
- Confirm owners and deadlines immediately after generation to avoid ambiguity.
Privacy-minded workflow
Security & data handling
The free generator is designed for short, session-based use. Files are processed to create the minutes and should be downloaded or deleted after use. Avoid uploading highly sensitive material if you require strict retention controls — consider private/internal workflows for confidential content.
- Process files for the session and export results locally
- Recommended: download your minutes and remove the uploaded file when finished
- If you need enterprise-grade retention and access controls, check our paid options on /pricing
Ideal users
Who this helps
The generator is built for anyone who runs or attends meetings and needs clear, actionable records quickly.
- Product managers and owners who need concise decision records
- Team and project managers tracking action items
- Customer success teams documenting calls and next steps
- Operations and HR for recurring syncs or interviews
- Individual contributors who want searchable, standardized notes
FAQ
How do I use the generator with an audio file versus a text transcript?
For text transcripts, paste the full transcript into the input box and pick a template. For audio, upload an MP3 or WAV file; the tool will either accept an already-transcribed file (VTT/TXT) or run a quick transcript stage before generating minutes. If you have a separate transcript from Zoom/Meet/Teams, paste that for faster results.
What are the best practices to ensure accurate action-item extraction?
State action items clearly during the meeting (e.g., “Alice will… by next Friday”), include speaker names in transcripts, and run the action-item extraction template immediately after the call. Review owners and suggested due dates before sharing to avoid ambiguity.
Does the tool preserve speaker attribution and how should I format transcripts?
The generator preserves speaker labels when they are present in the transcript. Best format: each line prefixed with the speaker name or initial (e.g., “Maria: We should…”). If labels are missing, use the speaker-separated cleanup template to add structure.
Which file types and transcription formats are accepted?
Common inputs are accepted: MP3 and WAV for audio uploads, TXT and VTT for transcripts/captions, and pasted text from exports (Zoom, Google Meet, Teams, Slack). If your file type isn't supported, convert it to one of these formats before uploading.
Can I edit or customize templates for summaries and follow-ups?
Yes — after generation you can edit any field inline, adjust tone or length, and reuse custom prompts. Save frequently used prompt text externally for repeatable workflows.
How is my meeting data handled while using the free generator?
The generator is intended for short, session-based use: uploaded files are processed to produce minutes and should be downloaded or deleted when finished. Avoid uploading highly sensitive information if you need strict retention or compliance controls; consult our /pricing page for enterprise options with stronger data governance.
Is there support for languages other than English or for multi-language meetings?
The free generator performs best with English transcripts. For meetings in other languages or mixed-language calls, results may vary depending on transcript quality. If you need broader language support, consider producing a clean transcript in the target language before running the generator.
Can I get minutes optimized for executives versus detailed team notes?
Yes — choose the Executive summary or Executive highlights templates for leadership-facing outputs, or use the Bullet minutes and Action-item extraction templates for detailed team-oriented notes.
Related pages
- PricingUpgrade options for private retention and team features.
- BlogTips on meeting productivity and note-taking workflows.
- ComparisonHow the free generator compares to paid meeting workflows.
- About TextaLearn more about Texta and our approach to AI-powered workflows.